Proposal Resources

Action Required

• As soon as you identify a potential funding opportunity of interest, notify REO to discuss research alignment, strategy, stakeholder or participant outreach, proposal development planning, and support needs.
• If you would like REO to schedule a Chalk Talk to discuss your research strategy and proposal elements with subject matter experts, please submit the Chalk Talk request form at least two months prior to the anticipated funder deadline.
• Complete PI approvals and FCOI compliance requirements for large center grants at least one month before the funder’s deadline.

Action Required

• For a complete review of your proposal narrative, email cehdresearch@tamu.edu at least three weeks before the funder’s deadline.
• For course buyouts, cost share, space usage, or required signatures, notify your department chair at least three weeks before the funder’s deadline.

Action Required

• Final versions of proposal materials must be submitted for REO final review.

Clarifying Notes

• At this stage, proposals will receive a limited review focused on confirmation of required submission documents.

Action Required

• Contact SRS with your intent to submit at least three weeks before the funder’s deadline.
• Confirm that you have discussed with your department head (1) your plans for submission and (2) your anticipated effort per year should the grant be awarded.
• Provide the information requested in the proposal intake form, including points of contact for any subrecipient institutions, at least three weeks before the funder’s deadline.
• Begin working with your SRS Proposal Administrator on budget development and required proposal application forms.

Clarifying Notes

• Complex proposals (for example, those involving subcontracts, cost share or match, large center proposals, or solicitations with specialized terms and conditions) may require additional preparation time beyond three weeks.
• Researchers are strongly encouraged to contact SRS as early as possible to facilitate proposal development and submission.
• See SRS’s full proposal submission guidelines and timelines here.
• See TAMU’s SAP outlining roles and responsibilities in the submission process here.

Action Required

• All administrative and ancillary portions of the proposal should be completed and provided to SRS for upload into the proposal application package.
• All documents and steps required for routing and approval in Maestro (Texas A&M’s internal system of record) must be completed.
• All required subrecipient documents must be received and incorporated into the lead institution’s proposal.

Clarifying Notes

• Refer to SRS’s full proposal submission guidelines and documentation describing administrative versus technical proposal components.

Action Required

• The final version of the Proposal Narrative and all technical portions of the proposal must be submitted to SRS no later than one business day before the funder’s deadline.

Clarifying Notes

• Proposals received by SRS within this timeline will receive a complete quality review. Earlier submission is strongly recommended to allow time for revisions.
• Unless otherwise specified by the sponsor, SRS’s internal submission deadline is 5:00 PM local time on the sponsor’s deadline date.
• Proposals submitted without required SRS or System Member review may be withdrawn if found non-compliant with applicable rules, SAPs, or guidelines.
• Refer to SRS’s proposal submission guidelines for expectations and documentation requirements.